Treasurer

The treasurer is one of the three (3) elected and required positions on the CAB. This position is discussed in detail in the Treasurer’s Guide.

The responsibilities of a chapter treasurer are the following:

  • Serve as the financial officer of the chapter.
  • Be next in line to succeed the chapter president and to take over duties of the president if the president, optional vice president(s) or secretary cannot preside at a meeting. Is also the next in line after any optional vice president(s) and secretary to fill a vacancy in the presidency for the remainder of the term.
  • With the president, make sure the financial items in the Compliance/Good Standing Policy Checklist are correct and timely to keep the chapter in compliance/good standing.
  • Sign the signature form at the bank for all bank accounts.
  • Provide bank account information for the CAB/Banking Information Form
  • Obtain the approval of the CAB for any bank account changes and supply the new banking information for the CAB/Banking Information form to the chapter president or secretary.
  • Work with the president to prepare the chapter’s annual budget for January 1st through December 31st of the next year. Secure approval of current CAB for the budget.
  • Hold all funds of the chapter, including funds that are raised for special purposes, in approved bank accounts, and distribute as directed by the CAB.
  • Verify expense reimbursement forms received before issuing a chapter check. Assure that expenses are reimbursed in accordance with the chapter’s standing rules, if the chapter has them.
  • Work with neighborhood/special interest group leaders on any events involving money or petty cash.
  • Deposit checks and cash received into bank accounts promptly.
  • Reconcile chapter accounts with bank statements each month.
  • Prepare a treasurer’s report each month and present it at CAB meetings.
  • Prepare a quarterly Chapter Financial Report and mail, fax, or email it to ASG national headquarters on time.
  • Validate monies received from ASG national headquarters against the new and renewal member listings each month.
  • Possibly receive reservations and checks for chapter programs and events.
  • File Form 1099-MISC and Form 1096 when required.
  • Provide cash at chapter events requiring it.
  • Works with newsletter editor to Bill all advertising placed in the chapter newsletter, sends a copy of the ad along with the bill, and validates the receipt of payments, and liaison with Newsletter Editor.
  • Keep the financial records of the chapter as required in the Records Retention Policy.
  • Maintain and provide a complete list of all chapter assets and their whereabouts, whether cash, bank accounts, savings accounts, equipment, or software, etc.