Treasurer

Cori Hartje

The treasurer is one of the three (3) elected and required positions on the CAB. This position is discussed in detail in the Treasurer’s Guide.

The responsibilities of a chapter treasurer are the following:

  • Serve as the financial officer of the chapter.
  • Be next in line to succeed the chapter president and to take over duties of the president if the president, optional vice president(s) or secretary cannot preside at a meeting. Is also the next in line after any optional vice president(s) and secretary to fill a vacancy in the presidency for the remainder of the term.
  • With the president, make sure the financial items in the Compliance/Good Standing Policy Checklist are correct and timely to keep the chapter in compliance/good standing.
  • Sign the signature form at the bank for all bank accounts.
  • Provide bank account information for the CAB/Banking Information Form
  • Obtain the approval of the CAB for any bank account changes and supply the new banking information for the CAB/Banking Information form to the chapter president or secretary.
  • Work with the president to prepare the chapter’s annual budget for January 1st through December 31st of the next year. Secure approval of current CAB for the budget.
  • Hold all funds of the chapter, including funds that are raised for special purposes, in approved bank accounts, and distribute as directed by the CAB.
  • Verify expense reimbursement forms received before issuing a chapter check. Assure that expenses are reimbursed in accordance with the chapter’s standing rules, if the chapter has them.
  • Work with neighborhood/special interest group leaders on any events involving money or petty cash.
  • Deposit checks and cash received into bank accounts promptly.
  • Reconcile chapter accounts with bank statements each month.
  • Prepare a treasurer’s report each month and present it at CAB meetings.
  • Prepare a quarterly Chapter Financial Report and mail, fax, or email it to ASG national headquarters on time.
  • Validate monies received from ASG national headquarters against the new and renewal member listings each month.
  • Possibly receive reservations and checks for chapter programs and events.
  • File Form 1099-MISC and Form 1096 when required.
  • Provide cash at chapter events requiring it.
  • Works with newsletter editor to Bill all advertising placed in the chapter newsletter, sends a copy of the ad along with the bill, and validates the receipt of payments, and liaison with Newsletter Editor.
  • Keep the financial records of the chapter as required in the Records Retention Policy.
  • Maintain and provide a complete list of all chapter assets and their whereabouts, whether cash, bank accounts, savings accounts, equipment, or software, etc.